The Payment Administrator (PA) plays an important role in driving the calculation of payables to investigators and sites in clinical trials and for managing and overseeing payment processes based on site contracts and CTMS data ensuring compliant practices. PA will be responsible for timely and accurate payouts.

The role involves close interaction with key internal stakeholders to provide a seamless and secure financial experience.

Responsibilities:

• Create/Review Site Payables Tracker containing study- and site-specific fee schedule framework (consistent in all countries) and review with Country Budget Developer
• Extract data listings from EDC (RAVE)
• Calculate payables per study site as per negotiated budget/fee schedule.
• Maintain payables in central tracker/repository.
• Liaise with Local Study Team Contact to provide calculation of payables and to discuss any findings, if applicable
• Liaise with Country Budget Developer and Site Negotiator to review any amendments with regards to site data and payables
• Review milestones/study status in VCV and with Local Study Team Contact and align payment schedule/payable process as applicable.
• Ensure payables are only processed based on fully signed contracts/amendments.
• Conduct periodic review of payables in repository and escalate any issues/concerns to relevant stakeholders.
• Review and reconcile payments/payables at site close-out and confirm balance to Local Study Team Contact
• Ensure compliance with company’s Code of Conduct and company policies and procedures relating to people, finance, technology and security.

Essential Qualifications:

• College or Bachelor degree in business related discipline, preferably in computer science or finance, or equivalent qualification that supports skills and capabilities of the position and ensures successful conduct of responsibilities and appropriate interactions with internal and external customers.
• Experience in a clinical trial environment and sound knowledge in managing payments to Clinical Trial Sites / HCP / HCO
• Proven SAP user experience.
• Well-developed Excel skills and basic mathematical skills
• Highly developed analytical skills and excellent problem-solving skills
• Ability to develop advance computer skills to increase efficiency in day-to-day tasks.
• Excellent attention to details.
• Proven organizational and administrative skills.
• Ability to multi-task in a high-volume environment with shifting priorities.
• Ability to work in an environment of remote collaborators.