ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

We’re partnering with a leading global pharmaceutical company in Vilvoorde to find a skilled Clinical Trial Assistant.

Whether you prefer working close to home or remotely, both options are open — our client supports flexible working arrangements to suit your lifestyle!

Purpose

You will provide support (administrative, logistic and document management) in the preparation and execution of all study related activities within agreed timelines.

Major accountabilities

• Specialists responsible for administrative management of trials (In collaboration with CSMs and CRAs, responsible to set-up and keep country and site TMFs continuously up to date according to regulatory and requirements.)
• Responsible for the preparation, tracking, processing of all study related documentation and material
• Manages logistics and document exchange between clinical sites and our company
• Updates clinical study management systems
• Works in continuous collaboration with other associates/team members
• Applies company policies and procedures to resolve routine issues.
• Contacts are primarily with immediate supervisor and other personnel in department or group
• Works on problems of routine scope. Follows established policies and procedures.
• Normally receives detailed instructions on all work

Clinical Trial Supplies

• Assists local trial team with the creation, ordering, and mailing of any study tools including recruitment materials as well as newsletters, email communications, faxes, etc.
• Supports local trial team with ordering/tracking/mailing of any necessary trials supplies including the regulatory binder, lab kits.
• Support the CSM with the coordination of internal and external suppliers, including customs, to ensure import of all clinical trial supplies (including drug supply)
• Coordinate shipment of clinical trial supplies to local sites
• Co-ordinate relabeling of IMP at warehouse when needed.

Finance

Track, process and release payments to vendors in collaboration with local study team and finance.

• A degree or equivalent in a scientific of health care discipline. Equivalent by experience is also considered!
• Fluent communication skills in Dutch, English, and French
• Managing multiple priorities and computer literacy
• Excellent interpersonal skills with demonstrated good expertise in teamwork

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs
• Competitive retirement planning offerings to maximise savings and plan with confidence for the years ahead
• Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others

Visit our careers website to read more about the benefits of working at ICON: https://careers.iconplc.com/benefits

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.

https://careers.iconplc.com/reasonable-accommodations

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.